Privacy Policy

Last updated: 28th February 2022

Purpose

ProcessWorx respects your privacy and feels it is important for you to know how we collect and process the information we receive from you via our ProcessWorxShield service (the “Site”) and through our on-demand business productivity software, our support platform, mobile applications and tools and services offered on the Site and mobile application (together the “Services”). This Privacy Policy explains our information practices, the kinds of information we may collect, how we use and share that information, and how you can opt-out of a use or correct or change that information. This Privacy Policy is incorporated by reference into ProcessWorx’s Terms of Service (the “Terms”). All other terms not defined in this Privacy Policy will have the meanings set forth in the Terms.

Scope

As used in this Privacy Policy, the term "Personal Information" shall mean any information relating to an identified or identifiable natural person, including, but not limited to, such person’s first and last name, or email address. This Privacy Policy applies to Personal Information that ProcessWorx collects and processes in the course of our business, including on the Site and the ProcessWorx platform, but excludes all users’ email data. This Privacy Policy also describes the choices available to you regarding our use of your Personal Information and how you can access, update and request deletion of this information. The use of information collected through the Services shall be limited to the purpose of providing the service for which ProcessWorx’s client has engaged us.

ProcessWorx complies Australian laws regarding the collection, use, and retention of personal information.

This Privacy Policy applies to all of ProcessWorx’s operating divisions, subsidiaries, affiliates, and branches and any additional subsidiary, affiliate, or branch of ProcessWorx that we may subsequently form.

An Important Note: This Privacy Policy does not apply to any of the personal information that our customers may process using ProcessWorx's products and services (“Customer Data”). Our customers’ respective privacy policies govern the collection and use of Customer Data. Our processing of Customer Data is governed by the contracts that we have in place with our customers, not this Privacy Policy. Any questions or requests relating to Customer Data should be directed to our customer.

Types of Information We Collect and How We Use It

Information Clients Provide

When you create an account, use the Services, respond to surveys, request services or information, or contact us directly, we may ask you to provide some or all of the following types of information:

Account Information: When you register to use the Services with an email address, we collect your full name, company or organization name, email address and password you create.

Communications With Us. When you contact us inquire about the Services, request customer service or technical support, or request other information, we may collect your name, email address, phone number or mailing address.

Surveys. We may contact you to participate in online surveys. If you decide to participate, you may be asked to provide certain information which may include Personal Information.

Automatic Data Collection. As is true of most websites and mobile applications, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data, mobile device identifiers, and advertising identifiers. We use this information, which does not identify individual users, to analyze trends, to administer the Site, to track users’ movements around the Site and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personal information.

Information Related to Data Collected for our Clients

ProcessWorx provides HR & WHS services to its clients, and collects and Processes information under the direction of its clients. ProcessWorx has no direct relationship with the individuals whose personal whose Personal information it processes.

Cookies and Tracking Technologies

We, as well as third parties that provide content, analytics, advertising, or other functionality on our Services, may use cookies, pixel tags, local storage, and other technologies (“Technologies”) to automatically collect information through the Services.

Cookies. Cookies are small text files placed in visitors’ computer browsers. These technologies are used in analyzing trends, administering the Site, tracking users’ movements around the Site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our Site, but your ability to use some features or areas of our Site may be limited.

Local Storage. We use local storage (LS) such as HTML5 to store content information and preferences. Third parties with whom we partner to provide certain features on our Site or to display advertising based upon your Web browsing activity use LS such as HTML5 to collect and store information. Various browsers may offer their own management tools for removing HTML5 LS.

How ProcessWorx Uses the Information We Collect

We acquire, hold, use, and Process Information for a variety of business purposes, including:

  • To Provide Services or Information Requested by Clients. ProcessWorx may use Personal Information to provide the Services, fulfill requests for products, Services, or information, including information about potential or future Services.
  • Administrative Purposes. ProcessWorx may use Personal Information about you for its administrative purposes, including to:
    • Measure interest in ProcessWorx’s Services;
    • Develop new products and Services;
    • Ensure internal quality control;
    • Verify individual identity;
    • Send email to the email address a Client provides to us to verify your Account and for informational and operational purposes, such as Account management, customer service, or system maintenance;
    • Process payment for products or services purchased;
    • Process applications and transactions;
    • Prevent potentially prohibited or illegal activities;
    • Enforce our Terms.
  • Marketing ProcessWorx Products and Services to Clients. ProcessWorx may use Personal Information to provide you with materials about offers, products, and Services that may be of interest, including new content or Services. You may contact us at any time to opt-out of the use of your Personal Information for marketing purposes, as further described below.
  • Research and Development. ProcessWorx may use Personal Information to create non-identifiable information that we may use alone or in the aggregate with information obtained from other sources, in order to help us to optimally deliver our existing products and Services or develop new products and Services.
  • Anonymous and Aggregated Information Use. ProcessWorx may use Personal Information and other information about you to create anonymized and aggregated information, such as de-identified demographic information, de-identified location information, information about the computer or device from which you access ProcessWorx’s Services, or other analyses we create. Anonymized and aggregated information is used for a variety of functions, including the measurement of visitors’ interest in and use of various portions or features of the Services. Anonymized or aggregated information is not Personal Information, and ProcessWorx may use such information in a number of ways, including research, internal analysis, analytics, and any other legally permissible purposes. We may share this information within ProcessWorx and with Third Parties for our or their purposes in an anonymized or aggregated form that is designed to prevent anyone from identifying you.
  • Sharing Content with Friends or Colleagues. ProcessWorx’s Services may offer various tools and functionalities. For example, ProcessWorx allows you to provide information about your friends through our referral services, such as “Tell a Friend.” Our referral services may allow you to forward or share certain content with a friend or colleague, such as an email inviting your friend to use our Services. Email addresses that you may provide for a friend or colleague will be used to send your friend or colleague the content or link you request, but will not be collected or otherwise used by ProcessWorx or any other Third Parties for any other purpose.
  • Other Uses. ProcessWorx may use Personal Information for which we have a legitimate interest, such as direct marketing, individual or market research, anti-fraud protection, or any other purpose disclosed to you at the time you provide Personal Information or with your consent.

How ProcessWorx Shares the Information We Collect

ProcessWorx does not sell or otherwise disclose Personal Information about you, except as described in this Policy or as you explicitly consent to. We may share your information as described in this Privacy Policy:

  • Vendors and Service Providers. We may share Personal Information we receive with vendors and service providers only as necessary to provide the Services to us. The types of service providers (processors) to whom we entrust Personal Information include service providers for: (i) provision of IT and related services; (ii) provision of information and services you have requested; (iii) payment processing; (iv) customer service activities; and (v) in connection with the provision of the Site. ProcessWorx has executed appropriate contracts with the service providers that prohibit them from using or sharing Personal Information except as necessary to perform the contracted services on our behalf or to comply with applicable legal requirements.
  • Business Partners. ProcessWorx may share Personal Information with our business partners, and affiliates for our and our affiliates’ internal business purposes or to provide you with a product or service that you have requested. ProcessWorx may also provide Personal Information to business partners with whom we may jointly offer products or services, or whose products or services we believe may be of interest to you. In such cases, our business partner’s name will appear, along with ProcessWorx. ProcessWorx requires our affiliates and business partners to agree in writing to maintain the confidentiality and security of Personal Information they maintain on our behalf and not to use it for any purpose other than the purpose for which ProcessWorx provided them.
  • Disclosures to Protect Us or Others (e.g., as Required by Law and Similar Disclosures). We may access, preserve, and disclose your Personal Information, other Account information, and content if we believe doing so is required or appropriate to: (i) comply with law enforcement or national security requests and legal process, such as a court order or subpoena; (ii) respond to your requests; (iii) protect your, our or others’ rights, property, or safety; (iv) to enforce ProcessWorx policies or contracts; (v) to collect amounts owed to ProcessWorx; (vi) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation or prosecution of suspected or actual illegal activity; or (vii) if we, in good faith, believe that disclosure is otherwise necessary or advisable.
  • Merger, Sale, or Other Asset Transfers. If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of company assets, or transition of service to another provider, then your information may be sold or transferred as part of such a transaction as permitted by law and/or contract. In such event, ProcessWorx will endeavor to direct the transferee to use Personal Information in a manner that is consistent with the Privacy Policy in effect at the time such Personal Information was collected.

Data Transfers

We store all Personal Information on Australian servers. We endeavor to safeguard your information consistent with the requirements of applicable Australian laws.

Data Retention

ProcessWorx will retain your information for as long as your account is active or as needed to provide you services. We will also retain personal data we process on behalf of our clients for as long as needed to provide services to our client. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

How to Opt-Out

  • Email and Telephone Communications. If you receive an unwanted email from us, you can use the unsubscribe link found at the bottom of the email to opt-out of receiving future emails. We will process your request within a reasonable time after receipt. You will continue to receive transaction-related emails regarding products or services you have requested and administrative communications, such as updates to the Terms or this Privacy Policy. We maintain telephone “do-not-call” and “do-not-mail” lists as mandated by law. We process requests to be placed on do-not-mail, do-not-phone and do-not-contact lists within 60 days after receipt, or such shorter time as may be required by law.
  • Mobile App Push Notifications and Location Data. Our mobile app may occasionally send you push notifications. You may at any time opt-out from receiving these types of communications by changing the settings on your mobile device. ProcessWorx may also collect location-based information if you use our mobile applications. You may opt-out of this collection by changing the settings on your mobile device.
  • “Do Not Track”. Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. DNT is a way for users to inform websites and services that they do not want certain information about their webpage visits collected over time and across websites or online services. Please note that we do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers.
  • Cookies and Interest-Based Advertising. You may stop or restrict the placement of cookies on your computer or remove them from your browser by adjusting your web browser preferences. Please note that cookie-based opt-outs are not effective on mobile applications. However, on many mobile devices, application users may opt out of certain mobile ads via their device settings.

Rights of Access, Rectification, Erasure, and Restriction

Clients. You can modify, update, or delete your account information at anytime by clicking on the Settings icon in the global navigation bar at the top right of the screen or by contacting us at enquiries@processworx.com.au. You may inquire as to whether ProcessWorx is processing Personal Information about you, request access to Personal Information, and ask that we correct, amend or delete your Personal Information for any reason by contacting us at enquiries@processworx.com.au. Please include your full name, email address associated with your Account, and a detailed description of your data request. Such requests will be processed in line with local laws. We will respond to any requests for access to Personal Information within 30 days.

Data Controlled by Clients. We process information at the direction of our clients. An individual who seeks access, or who seeks to correct, amend, or delete data that is processed by ProcessWorx for its client should direct his query to the ProcessWorx client (the data controller). If the client requests ProcessWorx to remove the data, we will respond to their request within 30 business days.

Children’s Personal Information

The Service and Site are not intended for, nor does ProcessWorx knowingly collect any personal information from children under the age of 16. If you have reason to believe that any Personal Information from any children under the age of 16 has been collected or submitted to ProcessWorx for any reason, please notify ProcessWorx at enquiries@processworx.com.au., and ProcessWorx will seek to remove such information as soon as practicably possible.

Protection of Information

The security of your Personal Information and our clients’ information is important to us. ProcessWorx maintains reasonable security measures to protect your information from loss, destruction, misuse, unauthorized access or disclosure. When you enter sensitive information, such as a credit card number, on our order forms and login credentials on our platform login page, we encrypt the transmission of that information using secure socket layer technology (SSL). These technologies help ensure that your data is safe, secure, and only available to you and to those you provided authorized access. However, no data transmission over the Internet or information storage technology can be guaranteed to be 100% secure due to the nature of the distributed network that is the Internet. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us at enquiries@processworx.com.au.

ProcessWorx endeavours to take all resonable security measures to protect your information from loss, destruction, misuse, unauthorized access or disclosure.

By using our Services or providing Personal Information to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use of our Services. If we learn of a security system’s breach, we may attempt to notify you electronically by posting a notice on our Services, by mail or by sending an email to you.

Links to 3rd Party Sites

Our site includes links to other Sites whose privacy practices may differ from those of ProcessWorx. If you submit Personal Information to any of those sites, you acknowledge that ProcessWorx has no control over such third-party websites, and your information is governed by their privacy policies. Given the fact that ProcessWorx has no ability to exercise control over such third parties, you agree that ProcessWorx shall not be held liable for any claims related to your interaction with, or delivery of personal or other information to, such third-party websites. We strongly encourage you to carefully read the privacy policy of any website you visit.

Changes to Privacy Policy

ProcessWorx may update this Privacy Policy from time to time. You can review the most current version of this Privacy Policy at any time at www.ProcessWorx.com/privacy-policy. Your continued use of the Site or Services constitutes your agreement to be bound by such changes to the Privacy Policy. Your only remedy, if you do not accept the terms of this Privacy Policy, is to discontinue use of the Site and Service. If we make any material changes we will notify you or our client by email sent to the e-mail address on your account or by means of a notice on the Site prior to the change becoming effective.

Terms of Service

When you access and use the Services, you are subject and bound to the ProcessWorx Terms of Service, which can be found at https://www.ProcessWorx.com/terms-of-service/

Contact Us

If you have questions regarding this Privacy Policy or about the security practices of ProcessWorx, please contact us by email at enquiries@processworx.com.au. We would love to hear from you.

ProcessWorx
11/175 Davy Street
Booragoon WA 6154